Farewell Email to Colleagues: Template and Example

A farewell email tells colleagues you are leaving, thanks them, says who takes over your work and how to stay in touch. It goes out on your last day or the day before, to the people you worked with, and it is short and warm. It is not the place for the reasons you are leaving or for anything you would not want forwarded.

Structure

The document opens with these headings and blanks.

Farewell email

Subject: [Thank you, and goodbye — my last day is [date]]

[I am leaving [company]; my last day is [date].]

[What I am grateful for, with one or two specific moments.]

[Who takes over my work, and how to reach them.]

[How to stay in touch: personal email, LinkedIn.]

[A warm close.]

[Name]

A complete example

Written by the AI from this brief, exactly as the workbench would write yours:

A farewell email from Tomás Rivera, a marketing coordinator leaving a museum after four years to study for a master’s degree; his last day is Friday 26 March 2027; he thanks the team for the late nights installing the dinosaur exhibition and for teaching him to write for a general audience; his newsletter and social media work passes to Chloe Martin (chloe.martin@example.org); he can be reached at tomas.rivera@example.com and on LinkedIn.

Farewell and Thank You

Dear colleagues,

After four years at the museum, I am leaving to study for a master's degree. My last day will be Friday 26 March 2027.

What I am grateful for

I have learned more here than I ever expected. Two things stand out:

The dinosaur exhibition. I will not forget the late nights we spent installing it together, nor the sense of pride when the doors finally opened. Thank you for making those long hours feel like a shared adventure.
Learning to write for a general audience. You taught me, patiently and often, how to turn complex ideas into words that visitors actually want to read. It is a skill I will carry with me wherever I go.

Handover

From 29 March, Chloe Martin will take over the newsletter and our social media channels. Please send anything related to these to Chloe at chloe.martin@example.org. She is well briefed and ready to go.

Staying in touch

I would love to hear how things are going. You can reach me at:

Email: tomas.rivera@example.com
LinkedIn: [profile link needed]

Thank you

It has been a privilege to work alongside such a thoughtful and generous team. Thank you for everything, and I hope to see many of you at the museum soon, this time as a visitor.

With warm wishes,

Tomás Rivera Marketing Coordinator

Names, figures and dates in the example are made up for illustration.

How it works

1Open the template: a document with the skeleton and the brief appears.

2Add one line about your case to the brief, or attach your notes as sources, and press First draft.

3Edit directly, or ask the AI to tighten, expand or translate any passage; every AI change is reviewed before it lands.

Questions

Can I use the example as it is?

The example shows the shape and tone; its names and figures are made up. Open the template and give the AI your own facts, and it writes yours in the same shape.

Does it work in English and Chinese?

Yes. The document is written in the language of your brief, and any passage can be translated afterwards.

Is it free?

Writing is billed by the tokens used, usually a few credits per draft; the template, the skeleton and the editor cost nothing.